Administrative Assistant – LEARN

Learn Plus Foundation (LPF) is a Uganda-based NGO founded in 2019, dedicated to leaving no one behind through inclusive foundational education, healthcare, and economic empowerment. We have reached over 63,900 children across four regions of Uganda.

Learn plus Foundation is an NGO with a focus on children. Our head office is based in Kira,
Kampala with offices in Lamwo District. When you join LPF, you become a key player in LPF’s
mission to empower every girl and boy child from low-income household through inclusive,
equitable and high-quality education.
Learn plus Foundation envisions learners equipped with inclusive basic literacy and numeracy
skills for social and economic wellbeing to lead a productive life. And our mandate is to
catalyze communities and school leaders to influence productive lives of students.
We implement our project with one shared passion: to ensure the improvement of quality of
reading and education. Our teams of national experts achieve this by providing technical
assistance to governmental schools and other education actors. In doing so, we ensure
capacity building of governmental and other education actors.
A new project on LEARN will begin on 01.09.2026 until 31.12.2027, with implementation
operations in Lamwo Acholi region
LPF is recruiting an Administrative Assistant to support in the implementation of its Project in
Kampala Office

Reports to: Finance Manager

A. Key Responsibilities

The Administrative officer will be responsible for.
 Keeping the office premises clean and tidy
 Running errands and carrying out other tasks needed to run the office smoothly
 Liaising with customers in a service-oriented manner on behalf of the office by providing a
professional phone service, personally welcoming visitors and maintaining a high standard
in the reception area.
 Dealing with incoming phone calls related to LPF Ensuring incoming and efficient and
uninterrupted
 Performing office support services on a daily basis.
Office work and services
• Ensures creation and/or regular updating of a list of contacts and addresses (telephone).
• Sorts and distributes incoming correspondence.
• Is responsible for distributing and accepting documents and packages.
• Coordination and booking of meeting rooms.
• Coordination and control of office supplies including stationary.
• Ensures all office equipment are in working condition checks office supplies and restocks
Office materials, e.g. ensuring that photocopiers are operational by filling with paper, toner, cartridges etc.
• Informing and coordination of necessary repairs and maintenance.
Cleans the office premises, rooms, furniture, carpets and windows.
• Checks and refills supplies in all areas, including office supplies and articles in the
Washrooms and WCs.
• Sets up and prepares the conference rooms as instructed.
• Supplies the offices with hot and cold beverages and other catering services.
• Provides services at meetings, e.g. serves coffee and tea for guests and visitors.
• Reports if stocks, e.g. of beverages are low, and need to be replaced.

General tasks
 Runs errands, on request for office staff if and when required.
• Reports damage to office areas and equipment, and organizes and monitors maintenance and repair to the Finance manager.

Other Duties/Additional Tasks
• Performs other duties and tasks at the request of management.

C. Required professional experience.
 Several years of work experience in a comparable position with references.

Other knowledge, additional competences.
• Ability to speak English language, or the European language widely used in the country.
• Sensitivity in handling and disposing of documents which may be important.
• Reliability and good organizational skills, appropriate appearance and clothing.

N/A

Kira - Wakiso, Uganda · On-site

Applications and CVs should be in one document and a maximum of 5 pages only and
sent electronically, quoting the position and reference number.
• Please include name and contact of three references. One official reference from your
current workplace is a MUST.
• Eligible candidates are encouraged to apply to the Head of Human Resources, Learn plus
Foundation Uganda